Job Purpose
The Finance Clerk is responsible for maintaining accurate records of all supplier invoices, ensuring timely and accurate processing of payments, and supporting the smooth operation of the accounts payable function and issuing of period rent invoices to tenants.
Key Responsibilities
Key Responsibilities
- Process supplier invoices, credit notes, and staff expense claims accurately and efficiently.
- Liaise with relevant department to ensure invoices are passed for payment in a timely manner and establish open dialogue with the property team.
- Issuing of sales invoices covering rent and service charges for the property portfolio and status reporting to management team.
- Ensure all invoices are correctly coded, authorised, and entered into the accounting system.
- Reconcile all property bank accounts.
- Reconcile supplier statements and resolve any discrepancies or queries promptly.
- Prepare payment runs (BACS, cheques, or online payments) in line with company procedures.
- Maintain the purchase ledger and ensure it is up to date and accurate.
- Communicate effectively with suppliers and internal departments to resolve queries.
- Assist with period-end closing processes, including accruals and reporting.
- Support the wider finance team with ad hoc tasks as required.